Advfiles
// Law firm FMS
Problem Statement
Managing digital files and case-related documentation in a structured and secure manner can be challenging, especially in organizations where access control, traceability, and efficiency are critical. Traditional file systems often lack robust user roles, case tracking capabilities, and a comprehensive audit trail. This leads to inefficiencies, unauthorized access, and difficulty in retrieving or managing files based on specific cases or statuses.Task
The objective was to design and implement a secure, role-based file management system that supports hierarchical folder structures, case tracking, and granular access control. The system needed to cater to different user roles—such as interns, normal users, and a Super Administrator—while offering features like file operations, case status tagging, and detailed activity logs for monitoring user behavior and ensuring accountability.Implementation
- Built a web-based file management system with secure user authentication.
- Integrated role-based access to limit and control operations based on user type.
- Developed a folder hierarchy with case numbers to track and organize files effectively.
- Implemented a case status system with visual indicators (Red/Green).
- Enabled Super Administrator privileges for system-wide oversight and configuration.
- Added real-time activity logging for transparency and auditability.
Key Features
- Create, delete, rename, view, download, copy, move, and archive files Sort files alphabetically or by date Search files using keywords or criteria
- View detailed file properties (size, date, type)
- Folder Structure: Hierarchical folder navigation Each folder linked to a unique case file number
- Access Control: Role-based permissions (Intern, Normal User, Super Admin) Secure login with username and password
- Case Management: Assign case statuses: Pending (Red), Completed (Green) Tag statuses during case editing Filter cases based on status
- Super Administrator Capabilities: Full file access and control Approve and assign final case status View and manage system logs Update system settings
- Logging & Monitoring: Track all user actions for transparency and security
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